Calvary Christian School, Wilmington, NC

Admissions

Procedure:

A private tour of our facility by our School Administrator is required for enrollment and may be arranged upon contacting our school office via phone at 910-343-1565 or email at school@calvarybaptistwilmington.org.  Your student must also attend the school tour as part of our enrollment requirement so that the Administrator and teacher may have an opportunity to meet and interact with your child.  You will also receive a Calvary Christian School Enrollment Packet, which includes all the necessary registration forms, a schedule of current fees and tuition, a school year calendar, etc.  This information is also readily available by clicking on the Enrollment Information page.

We ask that you give us 24-48 hours and then, upon the Administrator’s approval you may schedule an enrollment appointment with Tracy (our Administrative Assistant in charge of enrollment).  Upon completion of the enrollment forms, payment of all enrollment fees and setting up your tuition payment program (FACTS Automatic Tuition Withdraw or Annual Tuition Payment), your child’s name will be placed on the student roster.  This will hold your child’s spot in the class.

Please note:  All forms, including medical forms and school records (if transferring), must be completed and received before your child can start school.

Finances:

All payments due for enrollment fees and tuition must be paid in accordance with our schedule.  No refunds will be made for fees.  Balances not paid in full by the 10th of the month (or the date on your statement) will be assessed a 15% late fee.  Regarding FACTS tuition withdrawals, the 15% late fee will be applied after the third and final withdrawal attempt has been made by FACTS to your account and resulted as unsuccessful.  A returned check fee of $25 will be assessed for each time a check is returned due to insufficient funds, closed account or stopped payment.

In an effort to improve efficiency at Calvary Christian School, as well as your overall experience with our institution, we utilize the FACTS Tuition Management Company.  Please note that all monthly tuition payments will be handled through FACTS and will not be paid directly to the school office.  FACTS is only being implemented to handle tuition.  For questions concerning FACTS please visit their website at www.factsmgt.com or call the school office.

Please go to the school office to make Extended Care payments and a receipt will be given to you immediately.  If you mail a payment or pay your Extended Care online using our website, a receipt will be issued.  If you do not receive a receipt, contact the office immediately. 

We accept checks payable to “Calvary Christian School” with your student’s name written in the memo line.  We also accept cash (exact amount only).  We do not keep money at the school for security reasons and will not be able to give you change.  The only other option if you overpay, is to credit the difference on your account toward your next bill.  We do not accept credit/debit cards in the school office.  Credit cards may only be used when paying your Extended Care online.

Do not send payments with students or leave your tuition/fee payment with the teacher at any time.  All payments must be made directly from you, the parent/guardian, to the school office.  This is to ensure that we receive your payment and that you receive a confirmation of payment, as well as allows us to discuss your account with you if necessary.

Lunch orders and fieldtrip money will be handled as is stated elsewhere in the CCS General Handbook located on the Enrollment Information page.

Delinquent Accounts:

Because of limited enrollment that supports our financial standing, it is understood that parents/guardians will pay tuition for the amount stated on the Schedule of Fees and Tuition located on the Enrollment Information page.  All past due fees and tuition must be paid before the report card will be issued at the end of each reporting period.  Report cards will be held if an account becomes outstanding during any grading period or if satisfactory arrangements have not been made with the school.  Any account is considered delinquent after 30 days and if all delinquent accounts have not been paid and brought current after a total of 90 days have lapsed, the student will be suspended until paid in full.  If payment is not made, charges will continue to accrue while the child is suspended unless the parent/guardian signs a Notice of Withdraw Form (located in the school office) to officially withdraw the student from the school for the remainder of the year.  Students cannot re-enroll, nor school records be released until the outstanding balance is paid in full.

Other Money:

Money that is sent to the school for reasons other than Extended Care must be enclosed in a sealed envelope with the following information on the front: 

  1. Teacher’s name
  2. Child’s name
  3. Amount
  4. Purpose

Withdrawal Policy:

Official notice of withdraw (Notice of Withdraw Form in school office) may come only from the parents/guardians and receiving the notice will determine the withdraw date.  A student not coming to school does not affect or set the withdraw date.  All tuition, fees and charges must be paid in full at the time of withdraw before grades or school records will be released.  Tuition will be pro-rated.

Refunds:

Paid registration fees will only be refunded in cases where a parent’s/guardian’s job relocation before the first day of school takes them out of New Hanover, Brunswick or Pender Counties.  Emergency situations will be evaluated by the administration to determine eligibility for refund.